Law Enforcement Secretary

Program: Law Enforcement	Salary Grade: GS-7
Supervisor: Chief of Police	Salary Range: $14.42-$17.22
Non-Exempt	Regular Full-Time

POSITION DESCRIPTION

The Law Enforcement Secretary is the first line of contact with the department, including visitors, customers, and the general public. Law Enforcement Secretary greets and responds to all manner of inquires (in person, by phone, or by other means such as mail and emails) from customers, visitors and the general public, as well as announce visitors and keep a log of office guests.

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Routes incoming mail.
2. Locates appropriate files and documents for answer by the department supervisor.
3. Computer word processing skills, proficiency in Windows based files.
4. Organizes and maintains filing system and files reports, correspondence and other records.
5. Answers and screens department telephone calls and taking messages, arranges appointments.
6. Coordinates with supervisor for scheduling and appointments.
7. Greets visitors and directs to appropriate area or person.
8. Arranges and coordinates departments travel and reservations.
9. Conducts research and compiles reports as needed.
10. Coordinates and arranges meeting schedules, agendas, facilities, locations and transcribes meeting minutes for presentations and meetings.
11. Make copies of printed materials for dissemination to proper persons.
12. Prepares outgoing mail and correspondence.
13. Orders and maintains office and other supplies as directed.
14. Arranges for equipment maintenance and repairs.
15. Strict adherence to Tribal and Federal Confidentiality Policies.
16. Must be impartial in the fulfillment of job duties and functions.
17. Conducts inquiries of Report Management Systems as directed.
18. Other job related duties as assigned by the reporting supervisor.

KNOWLEDGE, SKILLS & ABILITIES

1. Ability to read and interpret documents (safety rules, operating and maintenance instructions and procedure manuals).
2. Ability to add, subtracts, multiply and divides in all units of measure.
3. Ability to apply common sense understanding to solving multi-variable problems and putting solutions into written, oral or diagram form.
4. Ability to perform under stressful situations is a must, while remaining professional inactions and demeanor.
5. Noise levels are usually moderate in the work environment. To perform this job successfully, the employee must perform the job duties and assignments with a satisfactory completion in a timely manner. The employee must be willing to undergo a law enforcement background investigation and driver’s license verification and suitability investigation. Per Federal Law, this individual must not have any felony convictions, or any two (2)-misdemeanor convictions of a disbarring nature or any convictions of domestic violence. This position is a law enforcement sensitive position.

QUALIFICATION REQUIREMENTS

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

1. An Associates’ Degree (AA) or equivalent form of a two (2) year college education; or six (6) months to one (1) year work related or training experience; or combination thereof.
2. Physical demands are consistent with normal office work: long periods of sitting, use of hands and fingers, light lifting and ability to speak and hear, and vision good enough to see colors, determine depth and to adjust focus on objects or persons.
3. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
4. The work environment is of a law enforcement nature with some incidents of having to deal with difficult or demanding people or active environmental changes (emergencies).
5. Noise levels are usually moderate in the work environment.
6. Must be able to respond quickly and per procedure and training, appropriate to the situation.

EMPLOYMENT INFORMATION

Fallon Paiute-Shoshone Tribe and Native American/Indian Preference;  Employment preferences to members of the Fallon Paiute-Shoshone and to members of federally-recognized Indian Tribes shall apply to this position pursuant to the Tribe’s Personnel Policies.  Persons of Tribe and/or Indian ancestry and wish to claim these employment preferences should submit a copy of the Tribal Enrollment Card/Certification indicating the name of the Tribe they are enrolled with.

U.S. Veteran’s Preference;  Preference to opportunities to veterans honorably discharged from the United States Armed Forces shall apply to this position pursuant to the Tribe’s Personnel Policies.

Equal Opportunity Employer;  The Fallon Paiute-Shoshone Tribe does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non-membership in any employee organization, except as allowed by Federal and/or Tribal Law.

Drug Free Workplace; The Fallon Paiute-Shoshone Tribe is a drug-free workplace.  All employees are subject to a pre-employment and random drug screens.

Driving Record; Employees must have a valid Nevada Driver’s License and be insurable under the Tribe’s vehicle insurance program, must also provide a DMV printout annually for those employees who drive Tribal vehicles.

Background Checks; All employees must be able to pass a background check per the Tribe’s Background Check Policy.

Position Description Limitations; this position description does not constitute an employment agreement between the Tribe and the employee, and is subject to change by the Council as the needs of the Tribe and the requirements of the job change.  This position description is not intended to present a descriptive list of the range of duties performed by any employee in this position and is not intended to reflect all duties performed within the position.