Program: Administration Salary Grade: GS –  19
Supervisor: Tribal Administrator Salary Range:  $29.31 –  $35.00
FLSA Status: Exempt      Non-Exempt     Public Safety Position Type: Regular Full-Time


The Grant Administrator will work under the supervision of the Tribal Administrator to develop grant-funding resources and network to prepare public and private grant assistance and/or contract application proposals for submittal to various funding sources to enhance the community, economic, and social development resources of the Fallon Paiute-Shoshone Tribe.


 Researches and identifies new government, corporate, foundation, and private funding prospects. Generates proposals and supporting documents in response to solicitations that support the Tribe’s mission and strategic plan.

  1. Generate revenue for Tribal programs and services through timely submission of well researched, well written and thoroughly documented grant proposals.
  2. Monitor notices of Funding Availability (NOFAs), Requests for Proposals (RFPs), the Federal Register and other notifications of public and private sector resources available to meet high-priority needs and services of the tribal membership.
  3. Ensure timely submittal of funding proposals and documents in accordance with established deadlines; establish and maintain original grant or contract proposal files in coordination with the Tribal Finance Department
  4. Review and analyze Federal, State, and local funding initiatives and regulations for tribal administration, program managers, and for the community; coordinate grant applications with appropriate program staff, directors/managers, and administrators to insure accurate documentation, compliance and assurance of tribal priorities.
  5. Provide technical assistance to all Tribal programs for proposal writing, techniques, styles and content. Conduct interdepartmental meetings to identify, prioritizes project needs, coordinate, and research grant preparation assignments.
  6. Meet regularly with Tribal Administrator and directors to review grant opportunities and prioritize and develop funding priorities. Following review and prioritization, potential funding priorities shall be reviewed with Tribal Council to maintain consistency with the mission of the Tribe.
  7. Work with tribal staff, program directors/managers, and community representatives, public and private, on a regular basis to facilitate adherence to comprehensive planning, program planning, budgetary planning, and identify strategy for submittal of grant applications.
  8. Provide assistance in resolving issues and conflicts with funding agencies. Meeting with Department ation assignments/Program Directors/Managers, Tribal Council members, agency officials and others involved in the Tribal program needs and goals.
  9. Maintain and implement funding calendar activities. The calendar will identify new applications and deadlines, pending application, renewal deadlines, reporting requirements, etc.
  10. Prepare grant or contract funding proposal applications and renewal applications with authorizing Council resolution and assures proposals are complete and accurate for audit purposes.
  11. Participate with members of the management team and Tribal Council in long-term strategic planning processes as well as in short-term problem-solving processes of Tribal departments.
  12. Develop and maintain a positive working relationship with funding agencies to provide necessary clarification on grant or contract proposal requirements.
  13. Facilitate program coordination and optimum resource utilization by serving as a liaison between Tribal departments and programs. This may include; attending regular department meetings, meeting with department directors as assigned to discuss goals and funding opportunities, and attending department events to gain a better understanding of department activities as needed.

Prepare and submit monthly grant writing activity reports to supervisor and Council; establish and maintain grant/contract monitoring, tracking, and reporting system in coordination with the Finance department to assure timely and accurate reporting.. Shall be available for local and out of the area travel as required for job related training. Shall attend all internal and external meetings and functions as requested. Develop a binder with all proposals written during that year and submits to the Tribal Secretary.

  1. Directly responsible for coordination and compilation of tribal demographic data, statistics, and resource information as it relates to and for grant awards, comprehensive planning, and program development.
  2. Provide appropriate training relating to new and/or updated funding sources, procedures and on new or revised program development process and procedures to appropriate staff.
  3. Establish working relationships with the funding organization and maintain contact before, during, and after the funding making process.
  4. Other job related duties as assigned by the supervisor.


Requires a Baccalaureate (BA) Degree in English or Communications, or in a related field; obtained from an accredited College or University or a minimum of eight (8) years of related experience and a proven record of accomplishments in grant writing and program development.

OR A combination of education, training and experience in tribal government, as well as contract and grant     writing and/or community development proposals totaling seven (7) years


(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

  1. Strong written communication skills; ability to write clear, structured, articulate, persuasive proposal; and possess strong editing skills. Have the ability to work effectively with Native American people in culturally diverse environments.
  2. Have the ability to manage time well and work under stressful conditions with an even temperament.
  3. Knowledge of program planning, community planning, budgeting, and negotiation techniques.
  4. Have the ability to establish and maintain harmonious working relationships with other employees, Tribal Council, funders, and the public, including tribal membership.
  5. Experience writing grants and proposals, preferable in a tribal government setting.
  6. Ability to operate computer and knowledge of standard office software applications; attention to detail and ability to meet deadlines; and knowledge of fundraising information sources.
  7. Willingness to learn database software and financial management software utilized by the Fallon Paiute-Shoshone Tribe.
  8. Experience with proposal writing and institutional donors; of basic fundraising techniques and strategies; and familiarity with techniques for fundraising.
  9. Strong contributor in team environments.




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