HOUSING PROGRAM ASSISTANT

POSITION DESCRIPTION

Must understand the functions of the Housing Department and command a good working knowledge of the Native American Housing Assistance and Self-Determination Act of 1996 and related housing and tribal requirements. This position is responsible for general administration of all aspects of the Fallon Paiute Shoshone Housing Department. Assist the Housing Development Manager in carrying out daily activities to enable the Housing Department to meet its goals and objectives. Performs tasks that require skill in Indian/HUD housing management, organizations, planning, administration and finance with a basic knowledge of Indian Housing operations and objectives.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Provides support to Housing Program Manager and Program staff.
2. Operates within the parameters of the Native American Housing Assistance and Self-Determination Act of 1996 (NAHASDA).
3. Attends meetings to act in the capacity of Housing Development Manager in his/her absence, when required.
4. Assist with preparation and completion of all contracts, proposals, procurement, LOCCS information, reports, budgets, applications, waiting lists, forms, environmental review records, and any other documents required under applicable NAHASDA or grant funded housing programs and activities.
5. Maintains all Housing Policies and Procedures and ensures that policies and procedures related to housing are consistently followed and are current and in compliance with NAHASDA or other applicable housing programs.
6. Assist with the development and preparation of the Indian Housing Plan (IHP) and Annual Performance Reports (APRs), as requested.
7. Works with the Housing Development Manager to identify federal, state, county, and other grant provider funding to supplement annual Housing Department funding to construct affordable housing and/or provide community housing services and activities. May be required to prepare grant related sections/document for applications for funding.
8. Assist Management Staff in assigning work assignments to Force Account and construction employees based on Department work plans and schedules.
9. Prepares written work schedules as assigned for all maintenance and construction employee’s and makes necessary written changes, to ensure that projects are completed within project deadlines and within project budgets. Provides written work schedules to Work Crew Supervisor by each Friday of the week preceding work to be completed.
10. Communicates as requested with federal, state, county, local governing bodies, lenders and grant providers.
11. For all Housing Department staff, creates weekly supply lists in accordance with the FPST Financial Management Policy, Ensures supplies are inventoried when received, and distributed to workers, as needed, for all housing repair, maintenance, construction projects. Prepares administrative supply lists for all Housing office staff and works with Finance to place supply orders following Tribal Financial Management and Procurement policies.
12. Assist Resident Services Specialist in conducting annual housing inspections, home visits, public outreach, and other assignments.
13. Assists Finance staff with accounts receivable, billings, collections, (TARS), and other financial duties as assigned by supervisor.
14. Other job related duties as assigned by the supervisor.

KNOWLEDGE, SKILLS & ABILITIES:

1. Knowledge of federal, state, and local laws, codes. And regulations governing Indian housing programs including but not limited to NAHASDA, 24 CFR Part 1000, applicable OMB Circulars, 24 CFR Part 58, and 25 CFR Part 85.
2. Ability to formulate project goals, analyze data, and draw logical conclusions.
3. Ability to work with and communicate effectively with representatives of other public agencies, community groups, business representatives, tenants and homebuyers, and members of the public and tribal community.
4. Basic knowledge of accounting and the ability to carry out necessary financial office practices and procedures, including TARS, billings and collections, and record keeping on tenant accounts.

QUALIFICATION REQUIREMENTS:

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

1. Associates Degree in Business Administration, Public Administration or related field, or
2. Bachelor’s degree in Business Administration, Public Administration or related field or High School Diploma or equivalent and five (5) years’ experience working in the area of Indian Housing, or Federal/Tribal programs.
3. Two (2) years of relevant Indian Housing/NAHADA or five years of Federal/Tribal programs work experience.
4. Able to perform this job successfully, must be able to satisfactorily perform each essential duty and acquire on-going enhanced job skills through training and education if necessary.
5. Ability to read, analyze, and interpret general technical manuals, governmental regulations, and Native American Housing assistance and Self-Determination Act of 1996 (NAHASDA) requirements.
6. Ability to write reports and letters and to respond to written and oral communications.
7. Ability to effectively present information and respond to questions from groups of people, clients and residents, staff, and the general public.
8. Ability to work independently while being effective and successful carrying out work assignments, with minimal supervision.
9. Reasoning Ability – Ability to apply understanding of NAQHASDA and Indian Housing policies and requirements to carry out instructions furnished in written, oral, or diagram form. Ability to identify and address problems and be a calming influence.
10. Physical Demands – The employee must be able to lift 25 Ibs.

PLEASE COMPLETE AN APPLICATION AT FPST.ORG/EMPLOYMENT/ TO APPLY.

POSITION IS OPEN UNTIL FILLED.