HOUSING RECEPTIONIST

POSITION DESCRIPTION

The Housing Receptionist performs routine typing and clerical work of limited complexity and variety following procedures which are usually standardized so that work is checked primarily for accuracy and completeness.

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Accepts all tenant payments and provides customer service.
2. Answers phones, takes messages and routes all calls to proper person(s).
3. Receives all incoming mail, posts and distributes it accordingly.
4. Distributes correspondence to the Housing Committee as needed.
5. Input data with existing Housing Department computer programs.
6. Performs routine typing and clerical work using standard procedures.
7. Formats and transcribes letters, memos, etc. for the Housing Director and other Housing Department staff including typing and clerical work.
8. Prepares monthly Housing Committee member meeting packets which include gathering all agenda requests and necessary documents, copying and compiling packets and preparing the agenda.
9. May need to attend Housing Advisory Committee meetings, if necessary or as needed
10. Maintains office supplies and provides administrative assistance with office supply order.
11. Responsible for office supply inventory.
12. Maintains all resolutions and copies of housing committee minutes.
13. Assists with the inventory of the Housing Department.
14. Responsible for cleaning the Housing Department office; includes the lobby area, conference room, kitchen and vacuuming
15. Coordinates with Resident Services with conveyance paper work including resolutions, deeds, assignments, releases etc.
16. Other job related duties as assigned by supervisor.

KNOWLEDGE, SKILLS & ABILITIES

1. Must have basic math skills, typing, able to operate office machinery, multiline telephone, and knowledge of office practices.
2. Greet the public and direct to the Housing staff for assistance.
3. Must be able to attend Housing Committee meetings if required after work hours and able to

travel to attend out of town meetings.

QUALIFICATION REQUIREMENTS

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

1. High School Diploma or GED equivalent and must be bondable.

EMPLOYMENT INFORMATION

Fallon Paiute-Shoshone Tribe and Native American/Indian Preference;  Employment preferences to members of the Fallon Paiute-Shoshone and to members of federally-recognized Indian Tribes shall apply to this position pursuant to the Tribe’s Personnel Policies.  Persons of Tribe and/or Indian ancestry and wish to claim these employment preferences should submit a copy of the Tribal Enrollment Card/Certification indicating the name of the Tribe they are enrolled with.

U.S. Veteran’s Preference;  Preference to opportunities to veterans honorably discharged from the United States Armed Forces shall apply to this position pursuant to the Tribe’s Personnel Policies.

Equal Opportunity Employer;  The Fallon Paiute-Shoshone Tribe does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non-membership in any employee organization, except as allowed by Federal and/or Tribal Law.

Drug Free Workplace; The Fallon Paiute-Shoshone Tribe is a drug-free workplace.  All employees are subject to a pre-employment and random drug screens.

Driving Record; Employees must have a valid Nevada Driver’s License and be insurable under the Tribe’s vehicle insurance program, must also provide a DMV printout annually for those employees who drive Tribal vehicles.

Background Checks; All employees must be able to pass a background check per the Tribe’s Background Check Policy.

Position Description Limitations; this position description does not constitute an employment agreement between the Tribe and the employee, and is subject to change by the Council as the needs of the Tribe and the requirements of the job change.  This position description is not intended to present a descriptive list of the range of duties performed by any employee in this position and is not intended to reflect all duties performed within the position.