PROJECT MANAGER

Program:	Chairman’s Office		Salary Grade:	GS – 17
Supervisor:	Tribal Chairman		Salary Range:	$26.04 – $31.09
FLSA Status:	Exempt      Non-Exempt     Public Safety		Position Type:	Regular Full-Time

POSITION DESCRIPTION

The Project Manager reports to the Tribal Chairman and assists other Directors with planning and coordinating programs and projects.  The Project Manager will serve as the tribe’s primary point of contact to oversee and coordinate all projects, rehabilitations, and other tasks as directed by the Tribal Chairman.  The Project Manager will be responsible to oversee the General Contractor and Sub Contractors on behalf of the tribe to ensure all work is being carried out in accordance with the Contract Documents to ensure a high quality project delivered on-time and on-budget.  This includes providing administrative support, record keeping, reports, project scheduling, oversight of projects, and coordination of the tribal departments and Council on behalf of the Tribal Chairman. Projects vary in size/scale and can range from broadband, renewable energy to building projects.

Position Term

Funding for this position is only secured until the end of the American Rescue Plan Act/Coronavirus Aid, Relief, and Economic Security Act funding of December 31, 2026 with a potential extension depending on need, whichever is appropriate to accommodate the completion of projects assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Assists the Tribal Chairman with planning and coordinating all program projects for the Fallon Paiute Shoshone Tribe.
2. Serve as a point of contact between the Tribe and contractors/subcontractors to keep the project on schedule.
3. Initiate new Contracts in compliance with the Fallon Paiute-Shoshone Tribe’s Financial Management Policy and Personnel Policy.
4. Assists in the planning of projects and budgeting for new projects. Must be able to understand budget requirements for all projects and stay within budget.
5. Assists the Tribal Chairman with preparation of project bid documents for contracting of projects.
6. Will be responsible for the inspection of work sites to ensure contract compliance and general safety enforcement. Oversee project to ensure that design specifications, project budget and timeline are on schedule.
7. Create project implementation schedule to manage project, track progress and comply with reporting deadlines.
8. Ensures that all construction and repairs are completed to the universal building, electrical and plumbing codes.
9. Prepares scopes of work, materials needed, cost estimates and project schedules and provide to Tribal Chairman.
10. Assures that all materials for project are on hand before start of project.
11. Reviews change order requests on contracts and makes recommendation to the Tribal Chairman and Fallon Business Council. Submit budget modifications, purchase orders, and check requests to Finance, Grants Compliance officer and the American Rescue Plan Act (ARPA) Manager for approval. Process change orders and reimbursements to subcontractors as needed.
12. Reviews all requests for payments made by the contractors and inspects work to ensure the work has been completed according to specifications prior to the submission to the Tribal Chairman for approval.
13. Will meet regularly with Tribal Chairman, Tribal Administrator, Finance, directors and staff on projects.
14. Adhere to a strict manner of confidentiality
15. Other job related duties as assigned by Tribal Chairman.

KNOWLEDGE, SKILLS & ABILITIES

1. Ability to exercise initiative and sound judgment in carrying out the responsibilities of the position in a professional and businesslike manner; able to work with the public and diverse groups.
2. Will be utilizing computer software to develop all records. Use of MS Word, Excel, MS Outlook and MS Project Manager, GSI and CAD desirable.
3. Ability to manage multiple contracts or projects and read blue prints.
4. Ability to develop schedules and cost estimates for materials needed for projects.
5. Ability to track costs of projects.
6. Ability to work with minimal supervision.
7. Ability to monitor site activities during all phases of the project timeline.
8. Knowledge of the uniform building code and Environmental Protection Agency (EPA) regulations, federal and tribal contracting regulations, FPST TERO regulations, and general industry safety compliance and enforcement.
9. Knowledge of construction project management; accounting practices and the management of budgets of $500k; applicable codes and safety regulations.
10. Comfortable presenting and explaining technical information to others; organizational procedures; managing and handling many tasks concurrently.
11. Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels; analyze situations and adopt appropriate courses of action; work independently and efficiently under stressful conditions; make solid decisions and exercise independent judgement.

QUALIFICATION REQUIREMENTS

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

1. Bachelor’s degree in Civil or Mechanical Engineering or a closely related field required.
2. Must have two (2) years experience in Project management or two (2) years experience in Construction management.
3. Tribal Project Management or Project Management Professional (PMP) certification preferred.
4. Microsoft Project or other related software experience.
5. Experience with federal grants, procurement and reporting preferred.

EMPLOYMENT INFORMATION

Fallon Paiute-Shoshone Tribe and Native American/Indian Preference;  Employment preferences to members of the Fallon Paiute-Shoshone and to members of federally-recognized Indian Tribes shall apply to this position pursuant to the Tribe’s Personnel Policies.  Persons of Tribe and/or Indian ancestry and wish to claim these employment preferences should submit a copy of the Tribal Enrollment Card/Certification indicating the name of the Tribe they are enrolled with.

U.S. Veteran’s Preference;  Preference to opportunities to veterans honorably discharged from the United States Armed Forces shall apply to this position pursuant to the Tribe’s Personnel Policies.

Equal Opportunity Employer;  The Fallon Paiute-Shoshone Tribe does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non-membership in any employee organization, except as allowed by Federal and/or Tribal Law.

Drug Free Workplace; The Fallon Paiute-Shoshone Tribe is a drug-free workplace.  All employees are subject to a pre-employment and random drug screens.

Driving Record; Employees must have a valid Nevada Driver’s License and be insurable under the Tribe’s vehicle insurance program, must also provide a DMV printout annually for those employees who drive Tribal vehicles.

Background Checks; All employees must be able to pass a background check per the Tribe’s Background Check Policy.

Position Description Limitations; this position description does not constitute an employment agreement between the Tribe and the employee, and is subject to change by the Council as the needs of the Tribe and the requirements of the job change.  This position description is not intended to present a descriptive list of the range of duties performed by any employee in this position and is not intended to reflect all duties performed within the position.